Backstage Pass to North Dakota History

This blog takes you behind the scenes of the State Historical Society of North Dakota. Get a glimpse at a day-in-the-life of the staff, volunteers, and partners who make it all possible. Discover what it takes to preserve North Dakota's natural and cultural history. We encourage dialogue, questions, and comments!

Digitizing Newspapers In-House

My October 2018 blog discussed our plan to digitize newspapers beyond what we have done with Chronicling America. We began by sending microfilm to our vendor, Advantage Preservation, who digitizes and processes newspapers from the microfilm. In 2019, we were able to purchase a microfilm scanner so we could do the scanning and processing in-house.

Mekel Mach12 microfilm scanner

The Mekel MACH12 microfilm scanner

The MACH12 scanner is amazing! It scans a roll of microfilm with about 1,000 images in about six minutes. For some weekly newspapers, that is a whole year of issues.

The MACH12 in action

After scanning, we use the Quantum Process software to make any necessary adjustments to the pages, making sure the scans are clear and easily readable. This is necessary for a successful optical character recognition (OCR) process, which makes the text searchable. After adjusting the scans, we create two digital files for each page–a TIFF and a PDF. The TIFF serves as our preservation copy. This copy of the scan ends up in our digital repository for preservation. The PDF is our presentation copy. This copy is transferred to Advantage Preservation to upload to the North Dakota newspaper site for searching by the public. You can either select a title to search or simply search across all the titles by entering your keyword or a person’s name in the search box.

Screenshot of OCR program

Running optical character recognition (OCR) from home

Since the COVID-19 pandemic, the social distancing orders have many of us working from home. Finding work to do from home could have been a challenge, but working on scanned newspapers from home became a reality with the help of Zoho Assist software that allows me to access the PC connected to the microfilm scanner. The Beulah newspapers (1914-2017) are my focus at the moment. Look for them to be up on the site in the next few months.

Mekel scanner and PC

Scanning with the Mekel and PC

The Sanish and New Town newspapers will be next. Both the Beulah and New Town public libraries applied for and received grants from the State Library to have this done, with the permission of the newspaper publishers. For more information on costs and funding opportunities for your community newspapers to be digitized, please contact me at smolander@nd.gov.