Backstage Pass to North Dakota History

This blog takes you behind the scenes of the State Historical Society of North Dakota. Get a glimpse at a day-in-the-life of the staff, volunteers, and partners who make it all possible. Discover what it takes to preserve North Dakota's natural and cultural history. We encourage dialogue, questions, and comments!

Reorganizing Storage East: The Saga Continues

Back in May 2019, I blogged about my cataloging and organization project at the State Historical Society of North Dakota’s off-site storage facility, Storage East. Much has happened since then, so I want to take you on a tour of what the collections crew has been up to!

In early 2020, we purchased new shelving for the rooms to maximize storage space. Some already had shelves installed, but these were warped and did not meet our needs as far as adaptability. Those shelves were taken down to be replaced with pallet shelving. We also made use of existing plywood, which we cut to the size of the units to create shelves.

The collections team, with the help of muscles from our other State Historical Society coworkers, has been going through Storage East room by room to update the shelving. The process goes a bit like this handy-dandy numbered list:

1. Clear out individual rooms to install shelving. This involves tracking where the artifacts are moved, so we can still find them in their temporary locations.

2. Install shelving. Sometimes our initial plans get changed during the implementation process. Occasionally, whole shelves are eliminated to allow for the retrieval of objects, with enough space between the aisles for people and objects to move safely.

3. Planning the spaces. This is the stage where we get an idea of what types of objects will go into the newly cleared space. For example, because the collection has many trunks, we decided to consolidate them into one room. Then we adjusted the shelving to make sure it would fit all the trunks and other intended objects, and that the space was used as efficiently as possible.

4. Place Ethafoam. Once the shelves are in position, we place a sheet of Ethafoam where the objects will be stored; this ensures there is an acid-free barrier between the objects and the shelf’s wood.

A storage room is shown with empty shelving units on both sides

A (mostly) empty room in Storage East, with shelves under construction.

5. Moving in. Now it’s time to move objects onto their new shelving. Paying attention to any condition issues, we inventory each object’s new room and shelf number, so we know exactly where to find it when needed for an exhibition or to show a visitor or researcher. No lost things allowed!

A woman is kneeling on the top shelf of a shelving unit while two other women hand her a large trunk

Getting trunks into position with a little overhead help.

6. Celebrate the improved storage organization. The rooms we reorganized have huge improvements in storage capacity. For example, one room went from housing 62 objects to 148. That’s a 138% increase in objects housed for just one room!

The left image shows a room filled with desks and other wooden objects. The right image shows the room cleaned out and organized with shelves and trunks and other items neatly placed on the shelves

Left: Before reorganization.
Right: After we worked our magic.

Not only are we storing more objects in these rooms, but the space is now better organized and the objects are more accessible, making their retrieval both safer and easier (for the objects and collections staff). Wins all around!

“Archives in Action” Video Series Spotlights Our Passion for Preserving ND History

I know I’m biased but working in the State Archives is super cool.

Every day I get to learn about the happenings of the past and the stories of people in this state—not just the famous ones like Peggy Lee and Lawrence Welk but people like you and me who lived, worked, and played here through good and bad times. I get to see how our history connects to the rest of the country and world. On a daily basis, I am privileged to view the past through newspapers, documents from state agencies, manuscript collections from private donors, books, yearbooks, and oral histories.

Now we get to share a little bit of what life is like in the Archives with you.

In October 2020, during American Archives Month, we launched an online program of videos to take you into our world. If you pay attention on our social media platforms, you’ve probably already seen these. The “Archives in Action” video series gives you a taste of the ins and outs of working in the Archives, highlights our collections, and shows some of our processes in around 5 minutes or less.

Screenshot of YouTube with a man standing in between rows of shelves full of boxes

State Archivist Shane Molander shared a video on preserving newspapers in the State Archives.

You can watch these videos when they premiere on our agency Facebook page, but they are also easily viewable on our YouTube playlist. You’ll be able to “visit” our stacks area, learn about digitizing newspapers and donating to the Archives, see how state agency records are transferred to us, and more. We add new content all the time—so check it out. We love to share our passion for what we do and the history of this state!

Screenshot of YouTube Playlist called North Dakota State Archives

Our YouTube playlist is your go-to source for “Archives in Action” videos.